POPIA PRIVACY NOTICE

The University of the Free State (“UFS”) is an institution of higher learning established under the Higher Education Act 101 of 1997, published in the Government Notice 33490 dated 27 August 2010.

The UFS collects and processes personal information for administrative and academic purposes, as agreed to with you regarding the Protection of Personal Information Act 4 of 2013 (“POPIA”). Where necessary, personal information may be retained for legal or research purposes. The UFS may disclose the personal information of data subjects to third parties, where we have a duty or a right to disclose in terms of the law and where we believe it is necessary to protect our rights. We value your privacy and will take all reasonable measures and use all reasonable efforts to ensure that any personal information in our possession or which we process is kept confidential, stored securely, and processed in terms of POPIA and South African law.

It is your responsibility to ensure that all information provided to the UFS is true and correct, and it remains your responsibility to inform us of any change of your personal information (such as, for example, updated contact details) from time to time.

Please further note that you are welcome to request reasonable access to the personal information held on your behalf per sections 23 and 24 of POPIA and request the correction, reduction or deletion thereof as the relevant circumstances may require. To do so, simply contact the Deputy Information Officers at NtsababaNN@ufs.ac.za or CoetzeeRV@ufs.ac.za and specify what information you require, subject to a payment of a legally allowable fee.